SSE is one of the UK's biggest companies with a supply chain value of over £2bn.
With safety, sustainability and responsibility at the heart of all we do, we're keen to establish strong relationships with our suppliers because we know how critical they are to our business.
We want to build and develop our supplier network and welcome any new engagement from suppliers who share our core values. Our simple step approach to working together incorporates the key engagement steps with our Suppliers - Registration, Tender Management & Contract Engagement.
The first step in building a relationship with us, irrespective of which part of SSE you wish to work for, is to register using our Supplier Registration System which is hosted by Achilles Information Limited. For requirements that are subject to EU Procurement regulations, suppliers will be selected from Achilles UVDB in the United Kingdom or Achilles Supplyline in Republic of Ireland as this ensures your able to work with and support our teams safely and responsibly.
Our path to working together
Whilst our primary supplier selection process will utilise Achilles, for requirements that are subject to the EU procurement rules, Tender events will be published via OJEC/OJEU and suppliers will be able to participate directly and the procurement team leading the event will be able to advise and support you in joining the event via Emptoris.
For the second and third key steps we have introduced the Emptoris system to manage & facilitate our core sourcing process. Emptoris is an online, cloud based solution which enables our procurement teams to create tender events, invite suppliers to participate and manage contract negotiation and award. We will be introducing Emptoris across SSE through the beginning of 2017 and we have provided further information on how to use and access the system in the dedicated section of this page.
Energy and Utility Skills Accord
SSE encourages its suppliers to become signatories of the Energy and Utility Skills Accord. The Skills Accord is designed to promote and lock-in sustained investment in the technical and operational skills the sector needs most via procurement practices. Signatories gain recognition for their strategic commitment to investing in employee skills development. See http://euskills.co.uk/skills-accord for more details.
Call for innovation
Call for competition
Substation Vegetation Management Contract Notice 2019-OJS238-585135 (PDF)
00 Substation Vegetation Management PQQ Instructions to Applicants (PDF)
01 Substation Vegetation Management PQQ Attachment 001 Glossary of Terms (PDF)
02 Substation Vegetation Management PQQ Attachment 002 Tender Evaluation Criteria (PDF)
03 Substation Vegetation Management PQQ Attachment 003 Procurement Documents (DOCX)
04 Substation Vegetation Management PQQ Pre Qualification Questionnaire (XLSX)
05 Substation Vegetation Management PQQ Questions And Answers (XLS)
TRANSITION Project NMF & WSC Platforms - Full PQQ Documents (ZIP)
FW Hire - Temporary Trackway - Multisite 0423 – Procurement Documents (DOC)
Lerwick Battery Energy Storage System Contract Notice
Lerwick Battery Energy Storage System PQQ Information Pack (Word Doc)
Lerwick Battery Energy Storage System PQQ Questionnaire (Excel)
Lerwick Battery Energy Storage System Questions & Answers (Excel)
Overhaul and Repair Wind Turbine Major Components - Onshore Wind Multisite - PQQ Section (Excel)
Overhaul and Repair Wind Turbine Major Components - Onshore Wind Multisite - Glossary of Terms (PDF)
Overhaul and Repair Wind Turbine Major Components - Onshore Wind Multisite - Tender Evaluation Criteria (PDF)
Overhaul and Repair Wind Turbine Major Components - Onshore Wind Multisite-Procurement Documents (PDF)
Overhaul and Repair Wind Turbine Major Components - Onshore Wind Multisite - Successful Notification (PDF)
Overhaul and Repair Wind Turbine Major Components - Onshore Wind Multisite - Unsuccessful Applicant Letter (PDF)
FW Repair and Maintain - Fleetwide Services Framework - Onshore Wind - Site Selection (Excel)
FW Repair and Maintain – Fleetwide Services Framework Onshore Wind — Multi Site - PQQ (Excel)
FW Repair and Maintain – Fleetwide Services Framework Onshore Wind — Multi Site (PDF)
More information on our procurement standards
SSE aim to prevent environmental damage and at all times comply with legislative and regulatory requirements. Furthermore, SSE will actively seek to develop positive environmental impacts as a responsible energy operator, develop and supplier.
We expect our suppliers and encourage their supply chain to measure, manage and reduce their carbon footprint. Furthermore, we expect our suppliers to report greenhouse gas emissions performance using internationally recognised greenhouse gas reporting frameworks (such as GHG Protocol and the UK Government’s environmental reporting guidelines) and standards in mainstream company reports and get data externally verified to standards (such as ISO14064 and ISAE2000) by credible accredited third parties.
Emptoris - Sourcing
Emptoris is being adopted across SSE for all tender events run by our Procurement teams. Our Procurement teams will be using the Online system provided by IBM to create and manage our Tender events from initial invitations through to finalising and awarding the contracts.
We would recommend visiting the Knowledge Centre links below to find more information on the system and its use.
Via these links you can access and watch video tutorials which guide you in using the system and participating in Tender events. Invitations to Tender events will be sent directly to all suppliers from the Emptoris system and will start the tender process with you and there are some key points to remember;
- Accept or decline invitations to RFx(s) (Requests for quotations, proposals or information)
- Respond to RFx questionnaires
- Bid on individual items in an RFx
- Make bespoke bids to suit your business approach (bundling, price breaks and discounting)
- Have visibility (once invited to register) of all tenders, and contracts that you have or are participating in
External Expenses (Non-SSE Resource) procedure
Subject to expense allowances within the contractual services, our External Expenses (Non-SSE Resource) procedure details the expenses which are reimbursable to Non-SSE resource when delivering a service on behalf of SSE or any SSE group company (SSE). The expenses set out in the procedure may only be claimed where there has been written agreement by SSE prior to the commencement of the contractual service.
SSE is committed to maximising the benefits and opportunities for local businesses and communities across the areas in which we operate and wish to promote local procurement where possible.
The Open4Business web portal allows us to provide visibility, regional and project specific business opportunities across the North of Scotland.
The portal creates a platform for us and our key contractors to post contract opportunities and increases visibility of our procurement process. Local suppliers can view and register for opportunities as a supplier and respond to notices free of charge.
SSE is committed to the Prompt Payment Code and the fair treatment of all our suppliers and we are constantly looking to pay our suppliers on time and to ensure that any queries or issues are managed effectively.
To help us deliver on those commitments, we ask all our suppliers to work with us and follow the invoicing requirements provided below.
Core Volume Suppliers – submitting more than 21 invoices per year, invoices should be submitted on our eInvoicing platform - Tradex.
Tradex has two main options available for you:
Tradex Portal – invoices can entered by completing an online form through free web access to Tradex
Tradex Automated - invoices are exported from your back office application into Tradex
The only way you will be able to submit invoices, credit notes and supporting documentation is through our electronic invoicing solution. Paper invoices or credit notes will no longer be accepted.
Should you have any questions regarding submitting invoices on the eInvoicing platform, please contact email@example.com where support will be provided.
Low Volume Suppliers - submitting less than 20 invoices per year, invoices should be submitted directly to the relevant Accounts Payable Team detailed below; Invoices sent to business teams will be returned.
By following the guidelines below, invoices sent to the AP teams will be entered onto our systems within 5 working days.
The accuracy of what is contained in invoices is key. The expectation is that all invoices will contain the following:
•Valid PO number – linked to the correct operating unit
•Invoice / credit note number
•An accurate description of the goods / services bought
•Meet HMRC and ROI Tax Regulations
•Correct ‘bill to’ address details
Invoices emailed from the Supplier must be in the following format:
•Be in PDF format
•Only contain 1 invoice per PDF
•Not be password protected
•Be less than 500 pages
•Please include “invoice” in the email subject
|Purchase Order Format||Company Reference||Invoice Email Address||Escalation Process|
|12xxxxx||SSE Plcfirstname.lastname@example.org||Click here|
|13xxxxx||SSE - Renewables Ltdemail@example.com||Click here|
|14xxxxx||SSE - ROI based firstname.lastname@example.org||Click here|
|17xxxxx||SSE Generation Ltdemail@example.com||Click here|
|1xxxxx||Airtricity Utility Solutions Ltdfirstname.lastname@example.org||Click here|
|8xxxxx||SSE Contracting Ltdemail@example.com||Click here|
|9xxxxx||SSE Contracting Ltdfirstname.lastname@example.org||Click here|
|PO-004xxxxx||SSE Home Services Ltdemail@example.com||Click here|
|111xxxx||SSE Energy Services Ltdfirstname.lastname@example.org||Click here|
Any invoice questions or queries can be directed to the Email addresses listed above, quoting “query” and suitable reference in the email subject to ensure your query can be managed efficiently by the relevant Accounts Payable team.
Contact details here
Click here for more information on the Prompt Payment Code.
Prompt Payment Code
The commitment made by Prompt Payment Code signatories is to pay 95% of invoices within 60 days. Businesses failing to meet t his figure, or close to it, will be temporarily suspended from the Code and given the opportunity to submit an action plan that will enable them to achieve compliance. Where the action plan is reasonable, and will achieve compliance within no more than 12 months, the organisation will be reinstated once their Payment Practices Reporting submission demonstrates compliance has been achieved. In the absence of a satisfactory plan or failure to engage with the PPC administration team, the organisation will be permanently removed from the Code.
Responsible procurement charter
Our Responsible Procurement Charter presents some basic principles for working with SSE.
To ensure that SSE’s business is conducted ethically, sustainably and within the law, SSE expects its suppliers to meet the principles outlined in this Charter. This means as a minimum complying with local laws and regulations and respecting internationally recognised human and labour rights, however the values of fairness and respect are equally important to SSE.
You can see the full Responsible procurement charter here.
Supplier Registration System
By registering your interest to work with us via Supplier Registration system (SRS), it not only informs us of your services and products but also your commitment to our core values and objectives.
Completing a registration on SRS is a short simple process to provide information on your company details and the products or services that you provide.
Click here to start your SRS registration
If the goods, works or services you wish to supply to SSE are subject to EU Procurement rules, you should also register on Achilles UVDB (UK) or Supplyline (ROI) which utilises questionnaires to determine a number of regulatory, safety and legal requirements.
Click here for more information on Achilles